Charge Entry Services in Medical Billing

Charge entry is the process of entering billed medical services into the medical billing system using the correct procedure codes, modifiers, units, and fee schedules. Each patient encounter is assigned an accurate dollar value based on the services provided.

Charge entry is a critical step in the revenue cycle because it directly determines:

• Claim accuracy 
• First-pass acceptance rates 
• Reimbursement amounts
   

Even minor errors in charge entry—such as incorrect codes, missing modifiers, or wrong fee schedules—can lead to claim denials, payment delays, or underpayments.

 Accurate charge entry ensures:

• Higher first-pass claim acceptance rates 
• Correct reimbursement for physician services 
• Reduced rework and billing delays 
• Strong coordination between coding and billing teams
   

Effective coordination between medical coders and charge entry specialists is essential to producing clean claims and improving overall revenue performance.

At Global Technologies, we provide high-accuracy charge entry services as part of our Revenue Cycle Management (RCM) outsourcing suite or as a stand-alone service.

Our charge entry teams have hands-on experience working with multiple medical billing systems and across various medical specialties. This allows us to start operations quickly with minimal training time—often after just a few discovery calls to understand your workflows and specialty-specific nuances.

 We follow a structured and quality-driven charge entry workflow:

• Charges are entered based on client-defined rules and fee schedules 
• Specialty-specific workflows are configured upfront 
• Client-specific nuances are layered into predefined frameworks to minimize errors
   

• Charges are entered into the client’s medical billing system 
• CPT codes, modifiers, units, and fees are validated before submission
   

• Incomplete, unclear, or held documents are flagged and shared with the client 
• Clarifications are requested on a pre-defined schedule 
• Charges are entered only after confirmation to avoid downstream denials
   

• All final charges go through a quality audit 
• Only clean and validated claims are released for transmission

Our teams go beyond basic data entry. If a potential issue is identified—such as missing information or discrepancies in the super-bill—the charge entry is placed on hold, and clarification is sought before proceeding.

This proactive approach:

• Prevents incorrect claims from being submitted 
• Reduces denial rates 
• Improves billing accuracy and compliance

Global Technologies’ charge entry teams are experienced in handling:

• Multiple medical specialties 
• Various medical billing and practice management systems 
• Account-specific workflows and payer requirements 

This expertise allows us to scale quickly while maintaining consistency and qual